Executive & HR Assistant

Superb Distributors INC (SDI), a thriving local business focused on professional growth and excellence, is seeking to hire a suitably qualified individual to serve as an Executive & HR Assistant.

Job Summary:

The Executive & HR Assistant is responsible for providing high-level administrative support to the Managing Director and Business Development & Operations Manager, while acting as a vital bridge between staff and management.

Key Responsibilities & Activities:

Executive Support Responsibilities

Manage the Managing Director’s schedule and business-related travel arrangements.
Prepare correspondence, reports and presentations.
Organize and coordinate logistics for key meetings.

Human Resources and Employee Records

Update and maintain HR software and employee records.
Manage employee leave records.
Provide recruitment and onboarding support by posting job advertisements, managing the application pool, and coordinating interview logistics and onboarding procedures.
Assist in developing and reviewing operational policies and procedures.
Coordinate activities for relevant staff engagement.
Coordinate performance management system to ensure compliance.
Respond to basic/routine employee queries in accordance with approved HR policies.
Monitor and report on employees’ adherence to occupational safety and health policies.

Operational Support

Handle customer inquiries and complaints directed to senior staff.
Ensure employees are informed of all marketing or promotional campaigns.
Assist in the coordination and execution of special projects.
Manage and account for office supply issuance.
Conduct occasional responsibility related errands.

Minimum Requirements - Qualification, Knowledge, Skills and Experience:

Qualification (education):	Associate degree or similar level qualifications in Office Administration, General Administration, Business Administration, Communication, or related fields Bachelor’s degree in similar field preferred. Certificate or Diploma in Human Resource Management or similar field.
Knowledge:	Sound understanding of maintaining excellent customer relations and standard office and business procedures. Good understanding of Basic HR Management and Development practices. Familiarity/knowledge of an HRIS/HRMS will be an asset.
Skills (Technical/functional/behavioural):	Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite Excellent interpersonal skills such as communication (written & oral), empathy, conflict resolution/problem-solving, team-building, and emotional intelligence Excellent time management, organizational, and follow-up skills. Strong notetaking, report writing, and record/file/data management skills. Accountable, trustworthy, and confidential Proactive/initiative-taker, assertive, and detail-oriented Excellent learning appetite Ability to perform effectively under stressful conditions. Ability to work along with an external HR Consultant.
Experience:	At least three (3) years’ experience performing similar duties.

Suitably qualified interested persons are invited to submit their application (cover letter and CV - Word or PDF file), with contact information for three (3) business references, to opportunitiesnow1@gmail.com with the subject line “Executive & HR Assistant”.

Deadline: 13^th March 2026

The submission deadline can be revised at any time.