Procurement Manager

IK Architecture is a team of progressive architects, inspired by culture, art, and travel. They are seeking a suitable career-oriented individual to join their team as there Procurement Manager.

Job Summary:

The Procurement Manager plays a critical role in ensuring the successful delivery of projects by sourcing, purchasing, coordinating, and managing materials, furnishings, finishes, equipment, and services in a timely and cost-effective manner while maintaining the highest standards of quality and design integrity. This individual will be a key contributor to the successful execution of projects, helping transform design concepts into reality through strategic sourcing, efficient coordination, and exceptional attention to detail.

Key Responsibilities:

Procurement & Purchasing Management

Manage the complete procurement lifecycle from planning and sourcing through purchasing, logistics coordination, delivery, and project close-out.
Develop and implement procurement strategies that support project schedules, budgets, and design requirements.
Obtain and analyze quotations, proposals, samples, and technical information to ensure best value and suitability.
Prepare, review, and issue purchase orders, procurement schedules, and supplier agreements.
Negotiate pricing, payment terms, delivery schedules, warranties, and contractual conditions to achieve optimal value for the company and clients.
Monitor inventory levels and ensure efficient stock management where applicable.
Ensure all procured items meet required quality and design specifications.
Maintain accurate records of purchases, contracts, and supplier communications.
Identify opportunities for cost savings, value engineering, and procurement process improvements without compromising design intent or quality standards.

Architectural & Construction Coordination

Review and interpret architectural drawings, construction documents, specifications, schedules, and design packages to accurately identify project procurement requirements.
Assist project teams in evaluating material selections, finishes, fixtures, furniture, equipment, and specialty products.
Coordinate with contractors and consultants to ensure materials and products are delivered according to construction schedules.

Interior & Design Material Sourcing

Source furniture, fixtures, equipment (FF&E), finishes, decorative elements, lighting, appliances, and specialty products for residential, commercial, hospitality, and mixed-use projects.
Maintain awareness of current architectural and interior design trends, materials, finishes, and innovative products relevant to the Firm's projects.
Evaluate products based on aesthetics, quality, durability, functionality, lead times, and budget considerations.

Supplier & Vendor Management

Build and maintain strong professional relationships with local, regional, and international suppliers and manufacturers.
Establish and maintain a reliable supplier database and procurement network.
Resolve supplier-related issues, disputes, delays, shortages, and quality concerns in a timely and professional manner.

Logistics & Delivery Coordination

Coordinate shipping, freight, customs documentation, importation requirements, and delivery logistics where applicable.
Monitor inventory levels and storage requirements when applicable.
Anticipate procurement risks and implement proactive solutions to minimize project delays.

Documentation & Reporting

Maintain accurate and organized procurement records, including purchase orders, contracts, quotations, invoices, delivery notes, warranties, and supplier correspondence.
Develop and maintain procurement tracking systems and reporting tools.
Prepare regular procurement status reports for management and project teams.
Monitor procurement performance metrics and recommend improvements to procurement procedures and workflows.
Ensure procurement activities comply with company policies, project requirements, and industry best practices.

Minimum Requirements – Qualification, Knowledge, Skills, and Experience:

Qualification (Education):	Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Construction Management, Architecture, Interior Design, or a related field.
Knowledge:	Knowledge of international sourcing, shipping, logistics, and importation processes.
Skills (Technical/Functional/Behavioural):	Strong negotiation, vendor management, and contract administration skills. Ability to manage multiple projects and deadlines simultaneously. Excellent organisational and time management abilities. Excellent negotiation and relationship management abilities. Adaptability and flexibility in a project-driven industry. Leadership and team collaboration skills. Strategic thinking and commercial awareness. Effective decision-making and problem-solving skills. Strong organisational and time management capabilities. Strong Attention to detail and accuracy Professionalism, integrity and accountability Ability to work independently Initiative-taking
Experience:	Strong background in architecture, construction, interior design, or the building industry. Experience within an architectural, construction, engineering, or interior design firm. Experience with procurement management systems, project management software, inventory systems, or related digital platforms. Proven experience in procurement, purchasing, supply chain management, or a related role. Drafting experience and a strong understanding of architectural plans and project documentation.

Send your application (cover letter & CV in word or PDF format) along with contact information for two (2) business referees by email only to info@ik-architecture.com with subject line "Procurement Manager".

Submission deadline - June 22nd

Only shortlisted candidates will be contacted.